Follow these tips when creating professional emails. You will be glad that you did!
Write a meaningful subject line
- Never leave the subject line empty
- Write a brief accurate description
- Never address someone in a professional email by their first name, unless otherwise instructed by the individual to do so.
- Use the first name only for friends
- Avoid attachments unless it has been requested. For example, do not send a resume in an initial email. Offer to send one if asked.
Oh, those missed errors
Take your time to proofread before sending an email and then proofread it again. Review it several times before hitting send. Better yet try to get someone to proofread it for you! It's always best to review that email than wishing you had before clicking the send button.
Organize your thoughts before creating an email to ensure clarity in the message. Stay formal - Don't assume that you can write an informal email, as if to a friend.
Format your email
Your email should include:
- Introduction: State purpose of the email and keep it focused keep it simple and to the point
- Body: Details of message
- Conclusion: Wrap it up and how you will follow up
Don't assume privacy.
No email is ever entirely private. Emails may be forwarded or accessed via another's email account.